SharePoint vs. OneDrive (What’s the Difference Again?)

Cloud computer science is becoming more and more common. Everywhere we look it ‘s obscure this and cloud that, and intelligibly indeed, because with the cloud, access is unlimited. When you use the cloud, you can access your data and work on documents from ANYWHERE rather of being beholden to your desk. yet, as businesses and users make the switch to the cloud, one of the most common questions I get is “ OK, sol I have OneDrive and SharePoint … what ‘s the deviation again ? They both seem to do the same thing, then which one should I use ? ” here, we ‘ll tackle all your SharePoint vs. OneDrive quandaries .

In all honesty, the SharePoint vs. OneDrive debacle is n’t precisely a customer question. even for those of us who use both regularly, it can be confusing to know which solution is best for each situation. While both SharePoint and OneDrive are Microsoft cloud repositing products with coarse characteristics, there are some samara differences between the two which decipher how and when one or the other should be used. Confusing, right ? It can be, unless you have a system ( tip : we ‘ve created one for you, plus a snazzy mnemonic to remember it ). indeed, let ‘s simplify it as we dive in to the similarities, differences and use cases for both

SharePoint vs. OneDrive: Similarities

With both OneDrive for Business and SharePoint, you get the follow :

Cloud Storage

Both OneDrive & SharePoint offer memory in Microsoft ’ s cloud space, which means that your data is securely stored within Microsoft ’ s huge net of datacenters. When you entree your document, Microsoft seamlessly pulls it from one of these datacenters to your phone or personal computer, all without you even being aware of the security gymnastics happening in the background .
SharePoint vs. OneDrive
What precisely is a datacenter ? basically, it is a very big facility housing servers which contain customer data. Think of a datacenter as a state of the art warehouse ( or several warehouses ) that have nothing but a TON of very large hard drives. So the cloud is n’t barely “ somewhere ”, it does have a location. A very, very impregnable placement, which brings me to my next point. Before that, however, check out this quick video recording ( under 2 minutes ) to understand datacenters even better :

Enterprise grade security:

Both OneDrive for Business and SharePoint include Microsoft security features ensuring your data stays safe at all times. All communication to and from OneDrive for Business and SharePoint across the Internet uses SSL/TLS connections. All SSL connections are established using 2048-bit keys. so, the entire meter you access your data, it is encrypted to prevent unauthorized access .
This may sound like a bunch together of gibberish, but to translate it, let me give you a mental picture : think of the connection between your computer and the datacenter as a burrow. Before it enters the burrow, your data is guarantee ( see below ( Encryption at Rest ). When you access the data, it enters the tunnel and it ‘s active encoding is steadfast. then, if an unauthorized person were to try and intercept this datum before it reached its finish, all they would see would be a long ton of falsify information. Do you remember creating a secret linguistic process with your friends as a child ? No one silent it, right ? Well remember of that ( times a million ) when you think of accessing your data .
Datacenter
As I mentioned above, Microsoft besides implements security features when your data is NOT being accessed, called “ encoding at Rest ”. encoding at rest includes two components :
BitLocker disk-level encoding and per-file encoding of customer content .
BitLocker is deployed for OneDrive for Business and SharePoint Online across the service. While BitLocker encrypts all data on a magnetic disk, per-file encoding goes even farther by including a singular encoding key for each file. Plus, every update to every file is encrypted using its own encoding key. Before they ‘re stored, the keys to the encrypted subject are stored in a physically separate location from the contented. every measure of this encoding uses Advanced Encryption Standard ( AES ) with 256-bit keys and is Federal Information Processing Standard ( FIPS ) 140-2 compliant .
The code content is distributed across a number of containers throughout the datacenter, and each container has alone credentials. These credentials are stored in a separate physical placement from either the contentedness or the capacity keys. Dashlane, a personal information, password and payment stronghold ( similar to Keeper ) explains that Advanced Encryption Standard is “ now widely accepted as the strongest encoding there is—and used by governments, militaries, banks, and early organizations across the world to protect sensitive data .
To give you an exemplar of just how secure 256-bit encoding is, Dashlane explains in this article how many combinations one would have to try to decrypt it : “ The total of possible keys this system ( 256-bit ) allows is 2 to the 256th power—that ’ s a number that is 78 digits long. ”

78 digits long ! I ‘m feeling dependable. How about you ?

access from Anywhere :

Data from both services can be accessed by the user from about anywhere with a network connection.The main reason to use cloud-based memory is the ease of access. As a user, you can access your data from about any device adenine long as you have internet access .
To give you a personal exemplar, I was once on vacation when a colleague reached out to me about a marriage proposal I had worked on for a node pre-vacation. The deal wasn ’ thymine set to close for another two weeks, but it seemed that the node wanted to push things forth and needed the proposal ASAP. For person without cloud storage, this would have been a arrant nightmare. If I had stored the proposal entirely on my calculator for example, there would have been nothing I could have done. Luckily, I had the proposal in my OneDrive, so I simply accessed it from my telephone ( while on the beach, mind you ), downloaded it, and forwarded it to my colleague all while sitting oceanfront, in a chair in the sandpaper. Both my hand and vacation were saved .

Happy as a pineapple

SharePoint vs. OneDrive: Differences

For all of the larger aspects OneDrive and SharePoint have in common, there a few key differences. ( This will strictly be going over to storage aspect of the two. )

Personal storage vs. collaborative storage:

storage function is where most of the confusion between the SharePoint and OneDrive comes into play. Yes, both options are great for cloud-based storage, but the main differentiation is what you ’ re going to be putting IN said storage. OneDrive is your own personal storehouse. This is where you ‘ll want to put documents and files that you don ’ thyroxine want other people in your organization to access. For example, possibly you ’ ra working on a document that you are not quite ready to share with your co-workers. In this case, you would want to store it in your OneDrive. While it ‘s private, you do still have the ability to share the document with blue-ribbon people if and when you wish, but your administration as a whole will not have access to it without your express permission .
OneDrive Square
SharePoint, on the other hand, is your collaborative swarm storage. This is where you would store a document in which you want to collaborate with a group of co-workers. For case, lets say you ’ re working on a project that requires the contribution of respective people. If you store this in SharePoint, anyone within your group will have access to see and even edit the document if you set the permissions to allow them to do so. SharePoint is besides where everything within Teams is stored. This is because Teams in it ’ s perfume, is a collaboration instrument .
SharePoint Square
An slowly way to remember the dispute is this ( here ‘s that mnemonic I was telling you about ! ). think of the “ One ” in OneDrive as in the storage for one person ( you ). similarly, the “ Share ” in SharePoint is your share storage where you want to keep things that are meant to be collaborated on. Easy, right ?
OneDrive vs. SharePoint comparison

SharePoint and the Intranet:

OK, so I guess I lied when I said I would only be focusing on the repositing aspect of these two but it ’ sulfur hard to talk about SharePoint without mentioning its other capabilities. Besides collaborative storehouse, SharePoint can besides be used to create an Intranet ( internal webpages that merely employees have access to ) within your organization. An Intranet would be utilitarian for an administration in want of a company web page with employee-only resources. For case, many HR webpages are Intranet pages that alone current employees can access by logging in with their influence credentials. An Intranet besides provides a bang-up venue for train materials, particularly for those of you who utilize Microsoft Stream ( Microsoft ’ s video streaming application ) for training videos and such.

If you want to dig deeper into each offer ‘s capabilities, check out this Microsoft Mechanics television :

How to Get SharePoint vs. OneDrive:

now that you understand the necessity and interrelation of the two, possibly you ‘re wondering how to get OneDrive and SharePoint for yourself or your commercial enterprise. Well fortunately for you, both are included in all versions of Microsoft 365 for Business and Enterprise. In fact, OneDrive and SharePoint are just two of a wholly swerve of applications and services offered in Microsoft 365. here ‘s a comparison ( Apps and Services only. For a expect at all comparisons i.e. Security and Windows 10 click here ) across Microsoft 365 for Business options and their prices :
Business price comparisons
here ‘s a comparison ( Apps and Services only. For a look at all comparisons i.e. Security and Windows 10 suction stop hera ) across Microsoft 365 for enterprise options and their prices :
Enterprise pricing chart
Click on the follow links for spectacles on : politics, Education and Non-Profit license .

Which is Better? SharePoint vs. OneDrive

Both SharePoint and OneDrive are extremely useful programs that you will undoubtedly utilize in combination, but which one you use when will depend on what you are wanting out of it. My guess is that most of you will utilize OneDrive more frequently than SharePoint due to the fact that it ’ randomness your personal cloud storage. however, now that you know the dispute, the following time you have a document for collaboration, I ’ five hundred recommend uploading it into a SharePoint site or Teams so that everyone in your group can access and work on it together from the start. happy sharing and saving to the cloud !

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